Asana
AsanaExternal reviews
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Best project management tool for keeping sane!
What do you like best about the product?
There is a view for everyone. Whether you like a card layout or a list view, Asana has it all.
What do you dislike about the product?
Of their existing features, I don't have any dislikes. I would love it if Asana had an email integration with Gmail to seamlessly add tasks right from email.
What problems is the product solving and how is that benefiting you?
I use Asana primarily for event management, daily task management and client project tracking. I've saved time, kept on schedule and easily replicated project templates with their awesome tool.
Recommendations to others considering the product:
Excellent for SMB's and those on a budget. Their upgraded service is still cost-effective and offers a ton of useful additional features for your growing business.
Great project management overall, but...
What do you like best about the product?
Asana is a great idea: simple to use, lean interface and great for team collaboration.
What do you dislike about the product?
Severely lacks user-to-user customizability (e.g. use 1 can't have a customized dahdbhoard from user 2 - it's everyone sees the same layout, period.)
Also lacks the ability of creating any customized dahsboards (e.g. one for overdue tasks, one for upcoming, one for waiting on).
No task statuses (either done or not)
Can't change the layout of a project once created (must decide on list view vs. kanban at project creation only, can't switch half-way through, or even see it both ways).
They just implemented timeline views, but I'd like to see more Gantt functionality without having to connect to an external tool like insta-gantt.
Also lacks the ability of creating any customized dahsboards (e.g. one for overdue tasks, one for upcoming, one for waiting on).
No task statuses (either done or not)
Can't change the layout of a project once created (must decide on list view vs. kanban at project creation only, can't switch half-way through, or even see it both ways).
They just implemented timeline views, but I'd like to see more Gantt functionality without having to connect to an external tool like insta-gantt.
What problems is the product solving and how is that benefiting you?
Everyone knows what to do without having to memorize thier list, or use something else (so better consistency amongst team members). And this results in easier transition of projects to another.
Recommendations to others considering the product:
It's not as customizable or robust as something like Wrike, but will work if you just need basic project management and very affordable.
A capable project and task management tool.
What do you like best about the product?
-Provides quick reply options like Gmail under comments.
-Allows you to pin important comments to the top of your feed.
-Multiple people can follow a given task.
-You can customize calendars and views.
-You can easily upload files from your desktop using their drag and drop functionality. And, it also allows you to attach files directly from Dropbox and Google Drive.
-Allows you to pin important comments to the top of your feed.
-Multiple people can follow a given task.
-You can customize calendars and views.
-You can easily upload files from your desktop using their drag and drop functionality. And, it also allows you to attach files directly from Dropbox and Google Drive.
What do you dislike about the product?
-The learning curve is a bit steep.
-It takes quite a while to load if it's not cached on your browser (loading it first time).
-It takes quite a while to load if it's not cached on your browser (loading it first time).
What problems is the product solving and how is that benefiting you?
It has helped me increase productivity by streamlining workflows.
Recommendations to others considering the product:
Suitable for small teams who want task management and project tools all in one app.
Great way to keep our team organized.
What do you like best about the product?
Asana is simple to use and extremely functional. It helps us keep our three different departments in communication, understanding staff workloads and timelines.
What do you dislike about the product?
Cost of premium membership. As we are a non-profit, it would be nice if a discount was offered. We're sitting right at the edge of the free membership and have to price out the premium shortly. The cost from 15 to 20 members is quite high as well. It is also not entirely clear what you get besides more members for the cost.
What problems is the product solving and how is that benefiting you?
We have several departments that have to work closely together. Before Asana, we had difficulty understanding what everyone was working on. Now, everyone can see everyone else's workload, we can schedule tasks, comment, upload supporting documentation, work from out of office/home, and easily keep in touch.
Recommendations to others considering the product:
Asana is a great tool for mapping out specific projects, but also for showing the general workload between staff and departments. It helps us to prioritize and schedule deadlines, ensuring tasks are completed in a timely manner without overloading people. We are currently able to use the free version, but as our team grows we will have to move over to the paid version.
Great product (if people are willing to use it)
What do you like best about the product?
Asana definitely feels like it makes sense. It is pretty intuitive and easy to use. The design looks sleek and has some really fun features.
What do you dislike about the product?
Using Asana can feel tedious. It is great to have a place to document the process, but sometimes I feel like it just takes too long. There are always extra little things that take up time, and it is easy to drop the ball on my documentation in Asana. Once I get too far behind, the documentation becomes a little bit useless, and it becomes a "check the boxes" type of activity.
What problems is the product solving and how is that benefiting you?
Asana is helpful in coordinating projects where multiple people are expected to contribute with different deadlines. It can also be useful for process documentation so that there is an easy place to find notes on recurring projects, such as annual reports.
Recommendations to others considering the product:
Think about why you want this type of product, what you hope to get out of it, and what expectations exist for each user.
Yup, this is making a positive impact
What do you like best about the product?
Asana is proving to pull a variety of functions that were spread out among email, Slack and other functions. It is pulling the functions together into one place and making the day to day work of my team much more coordinated.
What do you dislike about the product?
My only complaint is learning curve on using the tool. My team has been using Asana for about 4 months and we are still learning a lot about the product.
What problems is the product solving and how is that benefiting you?
This has been key to my teams coordinated functions and work flows. I am finding that I can better manage and coordinate work with this tool.
Recommendations to others considering the product:
You team has to commit to using this tool - don't assume it's easy so everyone will just jump on board - commitment matters.
Okay....but better team task/ work management apps exist
What do you like best about the product?
The ability to rank priority on the tasks that you have set out for your team is very convenient so it allows people to see what should be targeted first not just a list of everything that needs to be done. Also the ability to segment tasks by topics is very helpful especially if you have a focus area within your group.
What do you dislike about the product?
I'm not the biggest fan of the UI, and a lot of times reminders and other tasks can become cluttered and it can get very confusing to sort out. The gant chart like feature could be designed much cleaner, and the calendar feature is also not my favorite as I feel like it can easily become cluttered. Additionally sometimes their notification system doesn't work to the best of its abilities. There have been times where I haven't been notified of things and I had angry coworkers.
What problems is the product solving and how is that benefiting you?
Trying to organize people who are very much remote workers to accomplish group tasks. The benefits are providing every one a central hub to check where priorities are and to allow for internal communication between the team that is not constantly lost in emails.
Recommendations to others considering the product:
Definitely go through all of the tours to see if this product is right for you. Its much more useful for smaller teams even within larger companies otherwise it will become too cluttered and can be confusing. The prioritization and segmentation of topics is helpful. Definitely would recommend if you have a group with a lot of subgroups or many categories of tasks that fall underneath the umbrella of coverage areas.
PhD Student To Do List
What do you like best about the product?
Asana allows me to manage multiple to do lists across both multiple classes and multiple teaching assignments. I also appreciate how intricate I can be in terms of topic of tasks within one space. Writing notes about tasks is intuitive, and integrating other people into to do lists is easy - I do this for a class in which I teacher assist with several others
What do you dislike about the product?
I wish the default view for tasks went chronologically.
What problems is the product solving and how is that benefiting you?
Previously, I kept my to do lists in my head or on my notepad. Using Asana has increased my awareness of how much I actually face day-to-day, and provides me a space to double check when I may be unsure about how well I am able to remember what needs to be done. This space has also been great for delegating responsibility across people.
Recommendations to others considering the product:
The program takes minutes to get used to. Create many tasks, even small substeps. Clicking on the check is very satisfying, and from a psychological perspective, completing tasks is motivating.
Runs my whole Business
What do you like best about the product?
I like that Asana encourages tasks to be clear and actionable, and let’s you view as projects or as “what do I need to do today”.
What do you dislike about the product?
I dislike that Asana won’t let me switch a project between board and list views once they’re created.
What problems is the product solving and how is that benefiting you?
Primarily I use Asana to keep track of several projects across different clients. It lets me invite clients to see their own project tracking and feel more connected to the work. I also use it as a mini CRM.
Recommendations to others considering the product:
Great for project tracking and communication. A bit weak on time estimates and tracking.
A Great Collaboration Project Management Tool
What do you like best about the product?
Asana lets you build a full picture of your tasks and by adding some in-house rules like making sure those tasks MUST fall under a target project it ensures all those tasks are on point, focused and will help move the needle.
If I find myself working on a set of tasks that do not fall under a target project, I can throw them into a hidden "drawing board" project to review and refine later when we're investigating new ideas.
If I find myself working on a set of tasks that do not fall under a target project, I can throw them into a hidden "drawing board" project to review and refine later when we're investigating new ideas.
What do you dislike about the product?
Asana offers a lot of powerful tools of which one is the different views you can use to organise your projects. Asana doesn't currently support switching between board view and list view which is a shame as people work best in different ways. This has a knock on effect; if you create a project and add tasks but realise the project would suit the view you didn't choose, you need to recreate the entire board including all the tasks you already created. This has happened to me a few times.
What problems is the product solving and how is that benefiting you?
We are a multi-faceted organisation with many parts making up the whole. We work on key projects aimed at improving our services and these projects often span several departments. Asana helps us by looping in relevant people on projects whilst maintaining the department structure.
Asana also provides full visibility on what people are working on, so you can monitor pace and offer help if things slow down anywhere.
Asana also provides full visibility on what people are working on, so you can monitor pace and offer help if things slow down anywhere.
Recommendations to others considering the product:
I recommend setting up internal conventions that people must adhere to and create templates for task requests. The danger with using these kinds of tools is how easy it is to create tasks but forget the assignee has no context/knowledge of that task.
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