Asana
AsanaExternal reviews
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Essential for Task Management, Lacks Full Automation
What do you like best about the product?
I have been using Asana for over five years for both work and personal life, and I find it incredibly useful. One of the key aspects that I appreciate about Asana is its ability to organize my workload efficiently. It allows me to prioritize my to-do lists effectively, offering an overview of all my tasks and providing daily reminders. Even though I am currently using the free version, it significantly contributes to managing my tasks and ensuring a streamlined workflow. Setting up Asana was straightforward, thanks to the tutorial videos that provided valuable tips, making it easy for me to learn and implement the platform in my daily routine.
What do you dislike about the product?
I find Asana's free version somewhat limiting because most advanced features are locked behind the paid version. Also, I would appreciate more automation capabilities to enhance task management.
What problems is the product solving and how is that benefiting you?
I use Asana to organize my workload and prioritize tasks with to-do lists and daily reminders, though it's mainly beneficial for maintaining an organized workflow.
Quick and Simple to use
What do you like best about the product?
simple and quick to use makes tasks simple
What do you dislike about the product?
starting to get a little more complex to find simple things
What problems is the product solving and how is that benefiting you?
managing projects and ensuring we pass jobs between employees
Affordable Project Management with Occasional Bugs
What do you like best about the product?
Best, cheapest project management wep app.
What do you dislike about the product?
Sometimes buggy. Sometimes things don't work.
What problems is the product solving and how is that benefiting you?
It's making my busy run more smoothly.
Great for Team Organization and Project Tracking
What do you like best about the product?
I really like how Asana makes it easy to organize and track projects in one central place. The interface is intuitive, and features like task assignments, due dates, and project timelines help keep everyone accountable and on the same page. The ability to integrate with other tools (like Slack, Google Drive, and Zoom) is also super helpful. Overall, it improves team communication, boosts productivity, and ensures that deadlines don’t slip through the cracks.
What do you dislike about the product?
One downside of Asana is that it can feel a bit overwhelming at first, especially for new users who aren’t familiar with project management tools. There are so many features and views that it takes time to learn how to use them effectively. It can also get cluttered if projects aren’t well organized, and some advanced features are only available in paid plans. Additionally, notifications can become excessive if not managed properly, which sometimes makes it harder to focus.
What problems is the product solving and how is that benefiting you?
Asana has been instrumental in addressing issues with team coordination, task visibility, and missed deadlines. Prior to using it, tracking responsibilities and due dates was a challenge. With Asana, everything is organized and easy to find—tasks, deadlines, priorities, and progress are all centralized. This clarity helps minimize confusion, enhances accountability, and ensures that projects continue to move forward smoothly. Being able to view project timelines and dependencies has also made planning and collaboration significantly more efficient.
Great for Small Teams, But Needs Better Template Options
What do you like best about the product?
Asana offers a free version for basic users and allows for customization to fit your needs. While Asana is not specifically designed as a scrum tool, you can adapt it by setting up sprints and organizing tasks within them. In the free version, the admin retains control and can add multiple users as well as numerous tasks. This makes it a practical option for small groups maximum 10 people looking to collaborate effectively.
What do you dislike about the product?
Asana lacks quality templates for users. It would be helpful if they offered more customizable templates or provided an option for users to create their own personalized templates.
What problems is the product solving and how is that benefiting you?
Like I said there are many free tool, but Asana is a very easy and simple to use it.
Versatile Tool for Team Collaboration, But Notification Settings Need Improvement
What do you like best about the product?
Asana is a huge part of my work experience. I literally spend maybe 15% of my total time at work on Asana, as I work in operations. There are tons of different uses for it, to list a few that I use: 1. Content calendar for email marketing 2. Board for review dates of internal knowledge articles and templates 3. Personal boards for each of our team members listing tasks 4. Team boards that show each team members list of capacity (overlaps with 3) 5. Meeting boards where anyone is welcome to add a card into a 'to be discussed column' where we discuss ideas in a weekly meeting
What do you dislike about the product?
The notification settings can be confusing - if you have a busy inbox, you can easily miss notifications if you are not tagged in.
What problems is the product solving and how is that benefiting you?
Accounting processes, setting and reviewing tasks, reviewing articles we have written
Helps me bring structure and calm to busy, multi-team projects
What do you like best about the product?
What I love most about Asana is how it brings clarity to complex, ongoing work. In my previous roles, I often juggled multiple administrative and implementation projects — onboarding new systems, tracking requests from different departments, and managing deadlines that moved constantly. Asana made that chaos much easier to manage.
I especially value the way tasks can be grouped under projects with owners, subtasks, and due dates — it feels like a digital project manager quietly keeping things aligned. I used the timeline and board views frequently to track progress and see which pieces were lagging, which really helped with team accountability. The integrations with email and Google Drive were also practical , I could attach relevant files directly to tasks instead of hunting through threads or folders.
For collaborative work, Asana’s comment and tag features saved a lot of back-and-forth emails. I liked that updates were transparent, so everyone involved could instantly see what changed and why, it built trust and reduced confusion.
I especially value the way tasks can be grouped under projects with owners, subtasks, and due dates — it feels like a digital project manager quietly keeping things aligned. I used the timeline and board views frequently to track progress and see which pieces were lagging, which really helped with team accountability. The integrations with email and Google Drive were also practical , I could attach relevant files directly to tasks instead of hunting through threads or folders.
For collaborative work, Asana’s comment and tag features saved a lot of back-and-forth emails. I liked that updates were transparent, so everyone involved could instantly see what changed and why, it built trust and reduced confusion.
What do you dislike about the product?
Sometimes the number of notifications can get a little noisy, especially when several people update the same project. I also wish there were more intuitive templates for recurring administrative workflows , I ended up creating my own structure over time. But overall, those are small things compared to the visibility and consistency Asana adds to daily operations.
What problems is the product solving and how is that benefiting you?
Asana has been incredibly useful for bringing structure and accountability into team projects. In my previous roles, I often managed cross-functional tasks onboarding new systems, tracking implementation milestones, and coordinating updates between teams spread across departments. Before Asana, it was easy for small details to slip through email threads or spreadsheets.
With Asana, every task had a clear owner, deadline, and progress view. It helped us avoid duplicate work, manage priorities better, and close communication gaps. I also found it helpful for reporting and follow ups, instead of chasing updates, I could view everything in one place. The result was fewer delays, more visibility, and a calmer workflow overall
With Asana, every task had a clear owner, deadline, and progress view. It helped us avoid duplicate work, manage priorities better, and close communication gaps. I also found it helpful for reporting and follow ups, instead of chasing updates, I could view everything in one place. The result was fewer delays, more visibility, and a calmer workflow overall
Flexible and Familiar, But Needs Better Setup Guidance and Customization
What do you like best about the product?
1. The ability to related single tasks to multiple projects or single projects to multiple portfolios
2. The status update functionality on projects
3. The general flexibility I have with custom fields, custom automation, etc.
4. Overall UI mirrors Excel, so it's an easy tool to manage and pick up
2. The status update functionality on projects
3. The general flexibility I have with custom fields, custom automation, etc.
4. Overall UI mirrors Excel, so it's an easy tool to manage and pick up
What do you dislike about the product?
1. Asana is very easy to overengineer, which leads to low adoption or utilization. I wish there were more resources or structure around how to set it up and deploy it in phases.
2. Project templates are great, but I wish there were more things to templatize like status updates and descriptions.
3. Lack of customizability at the project level (see Overview tab)
2. Project templates are great, but I wish there were more things to templatize like status updates and descriptions.
3. Lack of customizability at the project level (see Overview tab)
What problems is the product solving and how is that benefiting you?
Keeping my team organized and focused on a limited set of tasks and communicating key updates to the organization (especially stakeholders).
Asana Keeps Me Organized and Connected
What do you like best about the product?
Asana connects all of my tools together and keeps me organized.
What do you dislike about the product?
You might get caught into using Asana versus your other tools.
What problems is the product solving and how is that benefiting you?
When and what to do on an everyday basis.
Great for Organization and Collaboration, But Subtask Management Needs Improvement
What do you like best about the product?
I like the capability to create portfolio's, assign task to colleagues and collaborate. I also like how it helps keep you very organized throughout all daily task
What do you dislike about the product?
I dislike how difficult it is to move around "subtask" to different "task". There is no option to copy and paste a task somewhere with all of it's data within the subtask.
What problems is the product solving and how is that benefiting you?
Asana is helping to organize or long list of projects. It is benefiting us by helping us to stay organized with all daily task by allowing us to set deadlines and track task efficiently.
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