How to track AWS account metadata within your AWS Organizations

United Services Automobile Association (USAA) is a San Antonio-based insurance, financial services, banking, and FinTech company supporting millions of military members and their families. USAA has partnered with Amazon Web Services (AWS) to digitally transform and build multiple USAA solutions that help keep members safe and save members’ money and time.

Why build an AWS account metadata solution?

The USAA Cloud Program developed a centralized solution for collecting all AWS account metadata to facilitate core enterprise functions, such as financial management, remediation of vulnerable and insecure configurations, and change release processes for critical application and infrastructure changes.

Companies without centralized metadata solutions may have distributed documents and wikis that contain account metadata, which has to be updated manually. Manually inputting/updating information generally leads to outdated or incorrect metadata and, in addition, requires individuals to reach out to multiple resources and teams to collect specific information.

Solution overview

USAA utilizes AWS Organizations and a series of GitLab projects to create, manage, and baseline all AWS accounts and infrastructure within the organization, including identity and access management, security, and networking components. Within their GitLab projects, each deployment uses a GitLab baseline version that determines what version of the project was provisioned within the AWS account.

During the creation and onboarding of new AWS accounts, which are created for each application team and use-case, there is specific data that is used for tracking and governance purposes, and applied across the enterprise. USAA’s Public Cloud Security team took an opportunity within a hackathon event to develop the solution depicted in Figure 1.

1. AWS account is created conforming to a naming convention and added to AWS Organizations.

Metadata tracked per AWS account includes:

1. • AWS account name
   • Points of contact
   • Line of business (LOB)
   • Cost center #
   • Application ID #
   • Status
   • Cloud governance record #
   • GitLab baseline version
2. Amazon EventBridge rule invokes AWS Step Functions when new AWS accounts are created.
3. Step Functions invoke an AWS Lambda function to pull AWS account metadata and load into a centralized Amazon DynamoDB table with Streams enabled to support automation.
4. A private Amazon API Gateway is exposed to USAA’s internal network, which queries the DynamoDB table and provides AWS account metadata.

Figure 1. Overview of USAA architecture automation workflow to manage AWS account metadata

After the solution was deployed, USAA teams leveraged the data in multiple ways:

1. User interface: a front-end user-interface querying the API Gateway to allow internal users on the USAA network to filter and view metadata for any AWS accounts within AWS Organizations.
2. Event-driven automation: DynamoDB streams for any changes in the table that would invoke a Lambda function, which would check the most recent version from GitLab and the GitLab baseline version in the AWS account. For any outdated deployments, the Lambda function invokes the CI/CD pipeline for that AWS account to deploy a standardized set of IAM, infrastructure, and security resources and configurations.
3. Incident response: the Cyber Threat Response team reduces mean-time-to-respond by developing automation to query the API Gateway to append points-of-contact, environment, and AWS account name for custom detections as well as Security Hub and Amazon GuardDuty findings.
4. Financial management: Internal teams have integrated workflows to their applications to query the API Gateway to return cost center, LOB, and application ID to assist with financial reporting and tracking purposes. This replaces manually reviewing the AWS account metadata from an internal and manually updated wiki page.
5. Compliance and vulnerability management: automated notification systems were developed to send consolidated reports to points-of-contact listed in the AWS account from the API Gateway to remediate non-compliant resources and configurations.

Conclusion

In this post, we reviewed how USAA enabled core enterprise functions and teams to collect, store, and distribute AWS account metadata by developing a secure and highly scalable serverless application natively in AWS. The solution has been leveraged for multiple use-cases, including internal application teams in USAA’s production AWS environment.