Notion
NotionExternal reviews
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Powerful Centralized Tool with Custom Views, But Steep Learning Curve
What do you like best about the product?
I appreciate having a central system that is utilized within and across teams to access common data, especially since we can all have our own unique view settings in databases.
I am expected to use Notion hourly (or more), but I have struggled to reach 100% adoption because I'm still anchored in Google Workspace.
Speaking of, there is some really strong Workspace integration that makes centralizing information more seamless than ever. If we can figure out the best practice (for us) in setting up pages and projects, we'll get to feel the full benefit of activation.
The interface is generally intuitive, at least to those familiar with similar tools, although there is a steep learning curve at the beginning. When you have a tool that can do as much as Notion can do, there's obviously going to be some time spent learning the sitemap.
I am expected to use Notion hourly (or more), but I have struggled to reach 100% adoption because I'm still anchored in Google Workspace.
Speaking of, there is some really strong Workspace integration that makes centralizing information more seamless than ever. If we can figure out the best practice (for us) in setting up pages and projects, we'll get to feel the full benefit of activation.
The interface is generally intuitive, at least to those familiar with similar tools, although there is a steep learning curve at the beginning. When you have a tool that can do as much as Notion can do, there's obviously going to be some time spent learning the sitemap.
What do you dislike about the product?
I find that some records are linked across projects or views in ambiguous ways. This is probably due to how we're using Notion, but it can become excruciating to track down the meaning behind files with similar names.
It would be very easy to accidentally share my private pages with my professional workspace teammates. This can become a problem when documenting sensitive information for HR, for example.
It would be very easy to accidentally share my private pages with my professional workspace teammates. This can become a problem when documenting sensitive information for HR, for example.
What problems is the product solving and how is that benefiting you?
Notion is used to centrally unify efforts across disparate teams nationwide in real-time. There are also frequent updates when edits are made to pages/databases - although these can be somewhat ambiguous ("Someone mentioned you in Meeting Notes" but then offers no clarity as to which meeting or project, if the notes file title doesn't include that information.)
Powerful Tool with a Steep Learning Curve
What do you like best about the product?
I appreciate Notion's capability to manage multiple projects effortlessly. The way Notion allows us to have various projects with different pieces that can seamlessly fit into multiple master projects is incredibly beneficial. This feature helps keep all my project briefs organized and integrated into different overarching projects. I love using Notion's AI for writing copy and messages, which simplifies my tasks significantly. Additionally, I find Notion useful for design tasks, which enhances my creativity and productivity at work. The way Notion works so well with tools like Slack and Google Suites makes it an integral part of our workflow, ensuring smooth communication and collaboration across my team.
What do you dislike about the product?
I found the initial setup of Notion to be really difficult. If it wasn't for a younger team member who set up everything and taught us how to use it, we might have considered switching to a different platform. Additionally, I think it's hard to get started with databases in Notion, even though they are one of the most useful features. It would be helpful if there was a tutorial or pop-up guide for first-time users interacting with databases. Moreover, sometimes when I don't have permission to move something within Notion, it can be confusing to figure out who has the necessary permissions to make those changes.
What problems is the product solving and how is that benefiting you?
Notion organizes complex projects by allowing elements to fit into multiple master projects, enhancing efficiency. I use Notion AI for writing tasks, which streamlines communication. This integration of features significantly benefits my workflow.
Extremely Flexible for Collecting English Resources, But Image Handling Needs Improvement
What do you like best about the product?
Database, flexible layout function, Relation rollup properties.
I like the extensibility to connect the other pages. I'm an english learner. I use Notion create my onw collection of English corpus from entire Internet. It's extesibility ensure the posibility to collect all types of information from different place on the Internet, like pages, video URL, articles, ect.
I like the extensibility to connect the other pages. I'm an english learner. I use Notion create my onw collection of English corpus from entire Internet. It's extesibility ensure the posibility to collect all types of information from different place on the Internet, like pages, video URL, articles, ect.
What do you dislike about the product?
It's hard to add pictures in porperty. Ctrl+V can only work in comment rather in Media and File. I have to download the picture first and select it in the Windows Explore. Quite complicated.
In addtion, please add Audio property so that it could made an sound track database. For me, I can use it to collect different pronocation about English words and phrases. And I think it can be used in orther field, for example a Sound effection collection for video producer and content creator
Also mindmap function would be a great oreintation.
In addtion, please add Audio property so that it could made an sound track database. For me, I can use it to collect different pronocation about English words and phrases. And I think it can be used in orther field, for example a Sound effection collection for video producer and content creator
Also mindmap function would be a great oreintation.
What problems is the product solving and how is that benefiting you?
I like the extensibility to connect the other pages. I'm an english learner. I use Notion create my onw collection of English corpus from entire Internet. It's extesibility ensure the posibility to collect all types of information from different place on the Internet, like pages, video URL, articles, ect.
Excellent AI Tools and Templates, Needs Better Integration with Notion and Zotero
What do you like best about the product?
AI transcription and summarisation, a lot of templates
What do you dislike about the product?
Not enough connection with Notion Calendar and Zotero, could add more embedding features and AI function
What problems is the product solving and how is that benefiting you?
Keep all my notes in one place, organise lecture and assignments easily
Notion AI Makes Finding Documents Easy
What do you like best about the product?
I'm a big fan of the AI assistant. We have a lot of documentation bloat and it's not always organized neatly, so being able to ask questions in Notion AI (and connecting other apps) is really helpful.
What do you dislike about the product?
It feels very easy for documents to get lost in Notion. There are nested sub-directories and I often have to use the AI tool to find a specific document.
What problems is the product solving and how is that benefiting you?
One example is that we use a Notion database as our data dictionary. We upload a CSV from our tracking tool that contains all of our events and descriptions, and it's available to all team members.
Effortlessly Organized and Easy to Search
What do you like best about the product?
Easy to search for things and organize thoughts
What do you dislike about the product?
Code blocks aren't indented automatically
What problems is the product solving and how is that benefiting you?
Organizing documentation, sharing files with people across the org
Boosted Team Efficiency with Notion's Powerful Features
What do you like best about the product?
I love using Notion for its transparency and efficiency capabilities that greatly benefit team collaboration within my organization. Notion provides an excellent platform for planning my social media editorial calendar while keeping connected with various departments. I find Notion's capacity to open up transparency across teams and the larger organization invaluable, as it allows team members to see ongoing tasks and review decision-making processes through comment histories. This reduces the need to log into multiple systems, streamlining operations significantly. The calendar feature is particularly beneficial for my role in social media marketing, as it enables the construction and sharing of a comprehensive content calendar. This eliminates the need for back-and-forth emails with external partners, facilitating direct access for approval and review. Additionally, Notion's efficiency is enhanced by its task management system, where tasks can be updated and closed out easily, ensuring a smooth workflow. The integration of Notion AI is a game-changer, as it assists in automatically populating my social media calendar from the programming calendar, thereby saving time even with minor corrections needed. Overall, these features not only simplify my work but also make Notion an essential tool for our team's success.
What do you dislike about the product?
I dislike how notifications in Notion can get lost because they are all presented in one big line. It feels overwhelming as every single comment creates a new notification. I wish there was a better way to organize them, and that it could be more efficient in notifying me without creating clutter.
What problems is the product solving and how is that benefiting you?
Notion provides transparency and efficiency for my team, centralizing work to avoid multiple logins and enabling campaign management. Its calendar feature simplifies sharing and approval processes, while AI tools help automate content tasks, saving me time.
Powerful Customization, But Some Features Too Complex and Missing Widgets
What do you like best about the product?
Customization and capabilities, data organization and management.
What do you dislike about the product?
Certain elements are a bit too complex, lack of embedding (HTML) and lack of widgets.
What problems is the product solving and how is that benefiting you?
Notion helps keep my team organized and keep track of projects and tasks.
Flexible and Beautiful Workspace, But Performance and Automation Need Improvement
What do you like best about the product?
Notion’s greatest strength is its flexibility as an all-in-one workspace. It bridges structured and unstructured work seamlessly — notes, docs, tasks, databases, and knowledge management can coexist in one environment without forcing a rigid workflow. This adaptability empowers teams to design systems that match their thinking rather than adapting to the tool’s limitations.
The database architecture and relational properties are especially powerful, allowing Notion to function simultaneously as a lightweight CRM, content calendar, or project tracker. The integration between text and data views (tables, boards, timelines, etc.) creates a fluid experience that encourages documentation and transparency.
Finally, Notion’s aesthetic and UX polish — clean design, delightful micro-interactions, and community-driven templates — make it feel more like a creative canvas than a productivity app, which improves adoption and engagement across diverse teams.
The database architecture and relational properties are especially powerful, allowing Notion to function simultaneously as a lightweight CRM, content calendar, or project tracker. The integration between text and data views (tables, boards, timelines, etc.) creates a fluid experience that encourages documentation and transparency.
Finally, Notion’s aesthetic and UX polish — clean design, delightful micro-interactions, and community-driven templates — make it feel more like a creative canvas than a productivity app, which improves adoption and engagement across diverse teams.
What do you dislike about the product?
Notion’s flexibility can sometimes come at the cost of scalability and performance. Large workspaces with complex databases often experience lag, slow syncing, and inconsistent search results. These issues become especially noticeable for enterprise users or teams managing large knowledge bases.
The platform also lacks robust automation and deeper integrations compared to specialized tools. While the API has improved, workflows that depend on dynamic triggers or real-time data sync (e.g., between Notion and CRMs or analytics platforms) still require external automation tools like Zapier or Make, which adds friction and cost.
Lastly, permission management and version control remain pain points for collaborative teams. Granular access controls are limited, and tracking historical edits or restoring prior states is less intuitive than in traditional document tools like Google Docs or Confluence.
The platform also lacks robust automation and deeper integrations compared to specialized tools. While the API has improved, workflows that depend on dynamic triggers or real-time data sync (e.g., between Notion and CRMs or analytics platforms) still require external automation tools like Zapier or Make, which adds friction and cost.
Lastly, permission management and version control remain pain points for collaborative teams. Granular access controls are limited, and tracking historical edits or restoring prior states is less intuitive than in traditional document tools like Google Docs or Confluence.
What problems is the product solving and how is that benefiting you?
Notion solves the core problem of information fragmentation — the challenge of having notes, tasks, project plans, documentation, and reference materials scattered across multiple tools. By centralizing everything in a single workspace, it eliminates the friction of context-switching and helps maintain a continuous flow of work.
For teams, Notion functions as a shared source of truth — blending documentation, task management, and lightweight databases. This integration means that projects, meeting notes, and knowledge bases stay interconnected, making onboarding smoother and collaboration more transparent. The benefit is fewer lost details, less duplication of effort, and faster decision-making.
On an individual level, Notion helps turn abstract ideas into structured, actionable systems. Its modular page and database model allows for both creative freedom and operational discipline — I can brainstorm freely, then link outputs into task boards, content calendars, or dashboards without leaving the platform.
Ultimately, Notion is solving the problem of alignment — aligning information, teams, and workflows in one place. The benefit is a more organized, visible, and adaptive way of working that scales with both personal productivity and organizational complexity.
For teams, Notion functions as a shared source of truth — blending documentation, task management, and lightweight databases. This integration means that projects, meeting notes, and knowledge bases stay interconnected, making onboarding smoother and collaboration more transparent. The benefit is fewer lost details, less duplication of effort, and faster decision-making.
On an individual level, Notion helps turn abstract ideas into structured, actionable systems. Its modular page and database model allows for both creative freedom and operational discipline — I can brainstorm freely, then link outputs into task boards, content calendars, or dashboards without leaving the platform.
Ultimately, Notion is solving the problem of alignment — aligning information, teams, and workflows in one place. The benefit is a more organized, visible, and adaptive way of working that scales with both personal productivity and organizational complexity.
Effortlessly Organized with Notion—Fun to Use, Though Integrations Could Improve
What do you like best about the product?
Notion is incredibly easy and intuitive to use. If you were on Tumblr or myspace when you were younger, Notion is even easier. I use it for both personal and work life daily.
For personal use, I have a shared page with my partner, budgeting, traveling plans, and daily life tabs to keep me on track.
For work, we use it to help our clients stay on track with our processes. Since we work on a multi client basis, we've found it easy to stay organized in Notion. We give our clients q/a's to follow up in, meeting notes, timelines and other resources for them to review.
I'm the primary builder of all our Notion pages, so I'm very familiar with most things they offer. If you're willing to take some time to tweak things to make sure they're going to be useful to you, it's very easy to learn. I found it a lot of fun to make things as it's simplified and there's a lot of resources online. If you're not fond of building things from scratch, there's so many templates you can use and adjust.
Overall, I love Notion. I'm in it probably 10 hours a day, and love it all the same.
For personal use, I have a shared page with my partner, budgeting, traveling plans, and daily life tabs to keep me on track.
For work, we use it to help our clients stay on track with our processes. Since we work on a multi client basis, we've found it easy to stay organized in Notion. We give our clients q/a's to follow up in, meeting notes, timelines and other resources for them to review.
I'm the primary builder of all our Notion pages, so I'm very familiar with most things they offer. If you're willing to take some time to tweak things to make sure they're going to be useful to you, it's very easy to learn. I found it a lot of fun to make things as it's simplified and there's a lot of resources online. If you're not fond of building things from scratch, there's so many templates you can use and adjust.
Overall, I love Notion. I'm in it probably 10 hours a day, and love it all the same.
What do you dislike about the product?
Notion can be difficult for people that don't want to put a deep amount of effort into what they're creating. It can be easy to forget, similarly to daily journaling, it's something that you have to commit to.
For me personally, the only issue I have with Notion is lack of integrations for other systems we use specifically. Hubspot, SF, etc. But- it's not a no go for us and we still use it often enough.
For me personally, the only issue I have with Notion is lack of integrations for other systems we use specifically. Hubspot, SF, etc. But- it's not a no go for us and we still use it often enough.
What problems is the product solving and how is that benefiting you?
Notion is solving two things for me: Personal organization and Client upkeep.
I have a lot of things to keep track of and organize in my day to day life, so it's easy to work in conjunction to my job as both are there and easily accessible + built out to my specific needs.
For work, since we've begun implementing client portals, it's made it easier for them to keep up communication between us. Internally, we've used it to organize our tasks and review, allowing us one spot to congregate in daily- without the micro check ins, Since we're taking a lot of meetings, tracking tasks, and creating things like SOPS constantly with and without clients, it's beneficial for us to have a steady home to keep ourselves organized.
I have a lot of things to keep track of and organize in my day to day life, so it's easy to work in conjunction to my job as both are there and easily accessible + built out to my specific needs.
For work, since we've begun implementing client portals, it's made it easier for them to keep up communication between us. Internally, we've used it to organize our tasks and review, allowing us one spot to congregate in daily- without the micro check ins, Since we're taking a lot of meetings, tracking tasks, and creating things like SOPS constantly with and without clients, it's beneficial for us to have a steady home to keep ourselves organized.
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