Dropbox Business - Enterprise
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Dropbox Business is a necessary part of our workflow.
What do you like best about the product?
I use Dropbox all day, every day. love how easy it is to find ANYTHING at all-- super quickly. All of our clients files going back years are easily accessible, sharable, and always there. And you can control the sharability and revoke it as needed when projects end.
Dropbox file sharing is an integral part of how my business runs. It's enabled me to cut email largely out of the mix when it comes to sharing and sending drafts and final versions of documents to clients. And, unlike attaching things to an email, if I find a mistake or have to make edits *after* the document has been sent to the client, I can do so, usually before they've even noticed . ;)
Version history has saved my life many a time. Being able to roll back to a previous good version of a file is a massive benefit.
It's easy to implement and use across devices too--my PC, laptop, phone, and iPad are all connected, so no matter where I am I can pick up and work on documents in progress, or share them as needed.
The search seems to have inmproved lately, too. I scan my personal files/ important documents onto Dropbox, and anytime I need to pull up some random tax or insurance document, it's right there.
Dropbox is secure. I trust its security. However, for some reason, some larger Enterprise clients (or at least their IT departments) do not. For those clients, none of their employees can access Dropbox through their firewall, so I have had to find some workarounds for file sharing. I believe Dropbox should do a better job communicating trust to these larger companies, or, if there are truly security issues to be concerned about, shoring those up.
Dropbox file sharing is an integral part of how my business runs. It's enabled me to cut email largely out of the mix when it comes to sharing and sending drafts and final versions of documents to clients. And, unlike attaching things to an email, if I find a mistake or have to make edits *after* the document has been sent to the client, I can do so, usually before they've even noticed . ;)
Version history has saved my life many a time. Being able to roll back to a previous good version of a file is a massive benefit.
It's easy to implement and use across devices too--my PC, laptop, phone, and iPad are all connected, so no matter where I am I can pick up and work on documents in progress, or share them as needed.
The search seems to have inmproved lately, too. I scan my personal files/ important documents onto Dropbox, and anytime I need to pull up some random tax or insurance document, it's right there.
Dropbox is secure. I trust its security. However, for some reason, some larger Enterprise clients (or at least their IT departments) do not. For those clients, none of their employees can access Dropbox through their firewall, so I have had to find some workarounds for file sharing. I believe Dropbox should do a better job communicating trust to these larger companies, or, if there are truly security issues to be concerned about, shoring those up.
What do you dislike about the product?
I'm hesitant to integrate Dropbox's ancillary offerings into my workflow/tech stack/SOPs, because they keep either 1) working weirdly, 2) being poorly supported, or they get 3) straight up discontinued (perhaps because of 1 and 2).
PAPER
I didn't like that there still wasn't full integration with Dropbox Paper for years. I think that has been addressed, but it took so long that I long since moved on to other solutions for collaborative documents, so I haven't looked into what the latest is there.
(The folder structure of Paper was entirely separate from Dropbox, making it so that documents created in Paper couldn't be stored in project folders -- you would have to have clients look in two separate places for relevant documents. I believe they have now been integrated in some way.)
CAPTURE | SEND & TRACK
I just got a notification that both Dropbox Capture and Dropbox Send & Track are being discontinued. I was using Capture fairly often to send clients async meetings and overviews of drafts (I'm a designer), and it was great for that. The desktop app was helpful. I liked being able to see when the video was opened, and to be able to track analytics on it. And much like reviewing videos on Dropbox, comments could be made at certain timestamps. I suppose it's back to using Loom now, or recording my screen with Camtasia, uploading to Dropbox, and sharing the link to that video. It'll mean using another platform, or going through a lot of extra steps.
DROPBOX SIGN/ SIGNATURES
I have Dropbox Esssentials, which means I have access to "SIGNATURES" on my sidebar. Under which, my contract templates and signing history can be seen. HOWEVER, I am not able to send documents out for signatures using SIGNATURES. Error messages result. I spoke to support about this at length, and the solution is for me to, instead, go to Dropbox Sign at sign.dropbox.com, login again there, and then send my documents out using that. It works, but....why can't I use all of the features on Dropbox? Why this workaround? Why are there TWO different and confusing dropbox signature features? It makes no sense.
PAPER
I didn't like that there still wasn't full integration with Dropbox Paper for years. I think that has been addressed, but it took so long that I long since moved on to other solutions for collaborative documents, so I haven't looked into what the latest is there.
(The folder structure of Paper was entirely separate from Dropbox, making it so that documents created in Paper couldn't be stored in project folders -- you would have to have clients look in two separate places for relevant documents. I believe they have now been integrated in some way.)
CAPTURE | SEND & TRACK
I just got a notification that both Dropbox Capture and Dropbox Send & Track are being discontinued. I was using Capture fairly often to send clients async meetings and overviews of drafts (I'm a designer), and it was great for that. The desktop app was helpful. I liked being able to see when the video was opened, and to be able to track analytics on it. And much like reviewing videos on Dropbox, comments could be made at certain timestamps. I suppose it's back to using Loom now, or recording my screen with Camtasia, uploading to Dropbox, and sharing the link to that video. It'll mean using another platform, or going through a lot of extra steps.
DROPBOX SIGN/ SIGNATURES
I have Dropbox Esssentials, which means I have access to "SIGNATURES" on my sidebar. Under which, my contract templates and signing history can be seen. HOWEVER, I am not able to send documents out for signatures using SIGNATURES. Error messages result. I spoke to support about this at length, and the solution is for me to, instead, go to Dropbox Sign at sign.dropbox.com, login again there, and then send my documents out using that. It works, but....why can't I use all of the features on Dropbox? Why this workaround? Why are there TWO different and confusing dropbox signature features? It makes no sense.
What problems is the product solving and how is that benefiting you?
We don't have to attach things to emails anymore and have multiple versions of documents going back and forth with clients and contractors. And we dont have to worry about sending large files. It's all there and downloadable from dropbox.
So convenient and easy to use
What do you like best about the product?
Dropbox makes everything so easy to access and collab as a team.
From live notes, to on demand access of docs on the cloud is amazing.
From live notes, to on demand access of docs on the cloud is amazing.
What do you dislike about the product?
Maybe more incorporation into email use and accounts
What problems is the product solving and how is that benefiting you?
Having everything sync onto each device. To do lists are helping our team!
Recommendations to others considering the product:
If you're looking to have all your docs easily accessible wherever, whenever, look no more
Cloud file organization
What do you like best about the product?
I like Dropbox for its versatility in storing project data; it is efficient and collaborative because it allows sending large files to clients and teams with a simple copy and paste method; It is also useful and practical for creating backup copies on servers.
What do you dislike about the product?
It would be great if Dropbox increased the storage limit for the free version.
What problems is the product solving and how is that benefiting you?
Dropbox is a tool that allows to have a safe and accessible backup of files and information of each project, favorable and convenient to share file information with other specialties or areas of the company, practical to instantly update any change allowing the access to the most recent copy of files as well as allows the recovery of documents and files just by clicking the undo button.
Recommendations to others considering the product:
I recommend Dropbox as an easy way to access files and folders from a computer or mobile device, and it also has a mobile app for iOS, Android, and smartphones that you can download and connect.
Must have Document Wallet
What do you like best about the product?
It's my desktop backup tool & most crucial document wallet. For every Control+S command, it backup files in a flash & I can access files on all my devices. I do not have to keep my essential document on all my devices, or I do not have to backup my data every time. Easy to implement in every device like smartphone, tab or laptop. Customer support is also great & timely. You can easily integrate in each of device. Can be used frequently 24/7.
What do you dislike about the product?
Internet is required to keep your data updated on all devices. You need to sync up or refresh devices. Data backup is free up to some GBs; then, you have to take paid membership for a month or year.
What problems is the product solving and how is that benefiting you?
I keep my essential data updated on all my devices via Dropbox. I do not have to back up my critical data every time before factory resetting my device. You can edit or share any vital files in dropbox directly. You also request to share data from another dropbox user.
Recommendations to others considering the product:
I recommend using Dropbox if you want to access any critical files anywhere, anytime & any intelligent device. Dropbox also developed a collaborative workspace where the entire team could work using a single shared space on dropbox.
Not super happy
What do you like best about the product?
I wouldn’t say there’s one specific feature that stands out as my favorite, but I do have a bit of feedback. When we transitioned from Box.com to Dropbox, the implementation process was more challenging than expected. The user interface felt a bit awkward and not as intuitive as I hoped, which made the switch a bit harder than it needed to be. That being said, I’m sure with more time, I’d get more comfortable with it!
What do you dislike about the product?
There are a few aspects of Dropbox that I find a bit frustrating. For one, the way it syncs with files on your computer can be risky—if you accidentally delete something in Dropbox, it’s also removed from your computer, which can be annoying. Yes, you can recover it, but it’s an extra step I’d prefer to avoid.
Another thing I find tricky is the left-side menu layout. It’s harder to locate starred or favorite folders/files compared to Box.com, and when you click on "Home," it only shows the most recent files or folders rather than giving you an organized list of everything. To see a complete list, you have to go to "All Files." It's not the end of the world, but the layout doesn’t feel as user-friendly, and I personally preferred the setup on Box.com. If I had the option, I’d likely stick with Box for ease of navigation.
Another thing I find tricky is the left-side menu layout. It’s harder to locate starred or favorite folders/files compared to Box.com, and when you click on "Home," it only shows the most recent files or folders rather than giving you an organized list of everything. To see a complete list, you have to go to "All Files." It's not the end of the world, but the layout doesn’t feel as user-friendly, and I personally preferred the setup on Box.com. If I had the option, I’d likely stick with Box for ease of navigation.
What problems is the product solving and how is that benefiting you?
Dropbox provides a centralized space for our team to share files both internally and externally with customers, which helps streamline collaboration and access. While it meets our basic storage needs, the user interface and layout could be more intuitive. Personally, I don’t find much direct benefit, as the platform feels clunky and could be better optimized for ease of use.
Recommendations to others considering the product:
I personally would steer someone to use Box.com rather than Dropbox.com. To me, the layout of the whole thing is way better. Also, the ease of use of their online services isn't as good as Box.com.
Reliable cloud file sharing
What do you like best about the product?
I like Dropbox to integrate with macOS; it makes it easy to share files, control files in the cloud or locally, check current sync status of each file from the Finder, it supports macOS file metadata (keywords, color labels, among others.
What do you dislike about the product?
With Dropbox, we have no significant inconsistencies; it is intuitive and mirrors other file storage systems in terms of folders, subfolders, and navigation. It is easy to find, store and share what you need without complications.
What problems is the product solving and how is that benefiting you?
Dropbox is optimal with web-based file previews; they work very well and support a wide selection of file types.
Recommendations to others considering the product:
I recommend Dropbox as excellent software for cloud-based project collaboration as well as cloud-based file sharing.
Great Tool
What do you like best about the product?
Dropbox is easy to use and organize files. I use it both personally and for work. Others can add or edit as you allow, and everything is searchable. I can rename files and share them easily.
What do you dislike about the product?
Not much I don't like. I can't think of anything that's missing. It's not necessarily asthetically pleasing, but it is minimal and simple. I have't tried editing the same file simultaneously recently, so I can't speak to that.
What problems is the product solving and how is that benefiting you?
I'm storing files for both personal and work (I have different accounts), and my files are always with me and easily accessible. I'm able to add and change and adjust files, and it saves right away so others can see changes. I even have it downloaded on my computer.
Security and convenience all wrapped in one through Dropbox in delivery of large volume data
What do you like best about the product?
The encrypted data storage facility of 300 Gigabyte guarantees a huge storage facility and accommodates all kinds of media. High security comes handy in safeguarding our IP address. The cross-device sync adds convenience ensuring working everywhere on any gadget.
What do you dislike about the product?
The signing of Non-Disclosure Agreements (NDAs) on Dropbox can compromise organization and go against business intelligence. This aspect needs to be revised for organizational security
What problems is the product solving and how is that benefiting you?
We had challenges sharing videos and applications online between teachers and students. Some online platforms and email handling does not allow for applications to be transferred, Dropbox provided the much-needed storage, sharing facility.
Easy to upload files and share with others
What do you like best about the product?
I like how simple it is to share files, especially those that are large. In the past, you could only compress them into zip files or upload them to a website such as Megaupload, 4Shared, etc. Many of these sites are no longer available or do not offer easily customizable memberships. It is not very practical to compress into zip files because they can be too large to attach to emails anyway. With DropBox, it is easy to upload files of any size and then share them with others via a link. The uploading process is straightforward and usually quick (depending on the file size). The ability to sync the account on your desktop with mobile devices is a big plus as well.
What do you dislike about the product?
I only dislike how much RAM the program tends to use on my computer, even when I am not actively using it. I have a program that lets me keep track of how much RAM my computer is using, as well as how long the startup takes. It usually tells me that DropBox causes my computer to boot up more slowly and suggests I disable it in the startup program to speed things up. This issue might only be a function of my specific computer, though. Also, sometimes there are issues with syncing between my desktop and mobile phone, but these issues are few and far between.
What problems is the product solving and how is that benefiting you?
The problems I am solving with Dropbox Professional include lacking the ability to share large files with others easily. it can be very time-consuming and frustrating to send large files as email attachments, especially when they are too large, and compressing them into zip files does not result in a small enough size to send via email. With Dropbox, I have found I no longer need to worry about the size of the files, and the process of sharing them with others via a link is a lot easier. It saves me a lot of time and effort.
Recommendations to others considering the product:
Dropbox has a few different membership options. There are personal (free) accounts and paid versions such as Professional, Standard, and Advanced. A Professional account is a good option for small business owners who need only one user associated with their account. A Professional version also includes more advanced productivity and sharing tools, such as a greater file size transfer limit (2 GB for free accounts but 100 GB for Professional) and file locking. The subscription fee is quite reasonable as well, but you also have an option to try it for free.
Dropbox - Does what I need!
What do you like best about the product?
I love using it as extra storage for my cell phone as well as sharing data and homework with friends.
What do you dislike about the product?
It can be confusing for some users. Works great for back and forth file distribution.
What problems is the product solving and how is that benefiting you?
Sharing large files that would not email.
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